Setting up an Email Host for your Business

Setting up an Email Host for your Business

In this day and age riddled with technological advancements on every corner, email is the central hub for every business entity. You can easily say that without email, many daily business-as-usual tasks would be left incomplete and people in the firm would be out of sync.

Emails are essentially an efficient solution for both internal and external communication. Whether it’s a formal request for a meeting, simple updates on an ongoing project, or a channel for sending over files, email is the answer. Hence, choosing the right email host is an important decision a business needs to make.

So when looking for an email host, you need to first decide how you will be hosting your email. You can make your choice between shared web and email hosting, self-hosted email or third-party email hosting.

  • Shared Hosting: As the name suggests, shared web and email hosting means that you use the services of the web host you’re using.
  • Self-Hosted or In-House Hosting:This is an option for businesses that have their own servers and want complete control over their email systems.
  • Third-Party Hosting: This option is also self-explanatory as it means that you use hosted email providers.

Each option has its own pros and cons. Your choice depends on your business and the resources you have at hand. Furthermore, before you learn what to look for in an email host, you need to learn the difference between email hosts and email clients.

Email Client is an application that you can use to read and write your email messages. Email host, on the other hand, is what lets you actually send and receive these emails. While both are necessary, they don’t need to be the same. Right now, we are talking about email hosts.

What to Look for in an Email Host

This section is for the people who want to use a third-party service to host their emails. This is so because if you use a shared web and email host, you will have to use the features that come with the web host. Self-hosting means that you’ll be adding your own features by building them with the tools you have at hand.

Here is what you need to look out for:

  • The host should be able to create email accounts using your company’s domain name.
  • The second-most important feature is security. You want to look for hosts that have security measures like virus-filtering and spam-detection built in.
  • You are likely to send and receive attachments that might range from 5-25 MB in size. If you have a business that might share even larger files, you need to look for hosts that have tools that allow you to do that.
  • Lastly, you need to make sure that the host provides your required amount of storage space per user

You can learn more about email hosting and how you can send and receive emails from your business’s domain.

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