5 Tips And Practices To Optimize Your Business Payment Process



Whether you operate a small or large-scale company, the payment process you use is one of the most critical elements to consider if you want to maintain your business establishment's profitability, sustainability, and overall success.

Sadly, one of the main concerns among businesses is an inefficient payment processing system that can hinder their ability to achieve their monthly objectives. It could be a poor understanding of how payment processing and consumer security work in some cases.

Today, there are various payment processing systems, and one option is ACH meaning Automated Clearing House. Hence, checking out popular payment processing systems would be a good starting point.

If you overlook these significant concerns, it can be disastrous for your business. Make it a priority to get your payment processing strategy in good order right from the start. Here are several ways to effectively optimize your business payment processing strategy.

1. Learn About The Different Payment Processing Systems

Learning the fundamentals is one of the best ways to maximize your payment processing approach. Take time to carefully review the popular payment processing systems available and which one works best for your business. 

Payment processing systems are available in two types, each having specific advantages and disadvantages.

  • Payment Aggregators

Transactions undergo processing via a common interface such as a website, app, or widget. Some popular aggregators include Stripe, Square, and PayPal, which share joint merchant accounts with clients to process payments.

  • Dedicated Payment Processors

Most cater to their clients’ specific needs, which share a large merchant account, allowing businesses to process transactions.

An example of a payment processing system is ACH transfers, which involve electronically placing money from one bank account into another, including business-to-business payments, direct deposits, or personal payments.

Both forms of payment processing systems have their share of advantages and drawbacks. With this in mind, consider the specific needs of your business to help you decide which will work best. 

2. Select An Effective Payment Processing System

As part of improving the payment processing strategy of your business, you need to choose the right payment processing system. If you find the selection process challenging, here are a few considerations to think about:

  • Intuitive

Choose an intuitive system that your employees can readily learn and operate with minimal training. 

  • Portable

Choose a system that provides your business the capability to carry out transactions in any location, whether online or face-to-face. 

  • Customizable

A solution should allow your company to customize when it comes to processing payments and engaging with clients. 

Another crucial factor to consider is how a system will seamlessly integrate with the current software. If you want to improve your payment processing strategy, make it a priority to streamline the operations. With this in mind, opt for a system that integrates seamlessly with your current software or offers solutions with a comprehensive software suite.

3. Be Familiar With The Latest Fraud Schemes

If you want the payment processing aspect of your business to be efficient, security is also a consideration. The solution you'll choose should offer adequate protection against fraud, especially identity theft.

However, certain risks will be higher than others, depending on your business type. When you prioritize security in your payment processing strategy, it'll help establish trust among your client base. Here are some of the more prevalent payment fraud tactics.

  • Identity Theft

The payment processing system you use should be capable of detecting and preventing possible identity theft of your clients.

  • Credit Card Tumbling

In this type of fraud, a hacker will randomly generate credit card numbers and utilize online transaction forms to test them out. Your company might be at risk if random users attempt several small transactions.

4. Implement Measures To Lower The Chances Of Fraudulent Charges 

The payment processing system you'll work with should offer fraud prevention and protection measures. If you want to maintain the highest level of security against fraudulent charges, consider these solutions.

  • Two-Factor Authentication: Customers need to verify their identities before completing a transaction by responding to an SMS message or email.
  • Card Verification Codes: Customers need to provide their three-digit credit card verification codes (CVC) during online transactions. 

5. Accept various payment Methods

Your payment processing system should accept several payment methods if you wish to expand your business. With this approach, you can cater to your clients' needs in the best way possible.

Here are some of the essential payment methods your payment processing system should offer.

  • Credit/Debit

 These are the baseline payment methods your system should offer.

  • Contactless Payment

The payment method utilizes near-field communication (NFC) to read payment cards without requiring customers to swipe their cards.

  • EuroPay, MasterCard, And Visa (EMV) Chips

These are now compulsory on new payment cards and utilize EMV chip reader technology to function.

Final Thoughts

One way to take your business operations to a whole new level is to make the necessary improvements to your payment processing strategy.

Taking charge of your payment processing strategy should be your priority. Doing so ensures that your company will stand out from the competition and establish a trustworthy image to gain better profits in the long run.