siliconindia | | MAY 20199document equivalent to conventional paper documents. This ability makes it convincing to adopt paperless transformation for processes involv-ing external stakeholders like cus-tomers or vendors.Financial processes are one of the most paper intensive processes, which can be easily transformed to digital. For instance, several transac-tions like purchase orders and invoic-es demand a lot of paper trail along with manual signatures just to make sure that the external stakeholders do not object. However, implementing digitally signed workflows for these transactions ensure that they are le-gally admissible. Other aspects of the Finance Department such as cash requests, employee reimbursements, and others can also be easily transi-tioned to digital formats. Human Resource is another key area that is consuming a lot of pa-per. It is not very difficult to digitally transform processes like employee on-boarding and distribution of pro-motion letters, re-designation letters, appraisal forms (including feedback collection), and appraisal letters. This addresses majority of process automation in a Human Resource de-partment. It not only reduces paper, but also significantly reduces time and effort required to complete these aspects, and also makes it more or-ganized & auditable. Similarly, sys-tems like vendor on-boarding, pur-chase order issuances, NDAs, and SLAs can also be simplified with Digital Transformation. Transform the Identity & Access Management of UsersWith more business applications coming-up in today's cloud world, organizations are required to focus on identity & access management for various applications. Digitization has significant advantages, provided that the organization puts security around it, without which it is prone to larger risks.The cloud, as well as on-premise applications, are well covered with general security aspects. Howev-er, the bigger challenge is more on identification & access monitoring of these applications, as it poses larg-er entrance for an intentional attack or a compromise. With diversified organizational functioning, depart-mental silos are seen as a growing in-convenience for organizations of all sizes. This makes each of them im-plement different cloud/internal ap-plications for different purposes such as lead management, CRM, finance applications, customer support sys-tems, project management systems, bug-tracking systems, and vendor management systems. These appli-cations by default require a separate login into the system for individuals. If an employee's access is restricted for any reason or terminated on his exit, it is a major task for the IT team to trace all such back-office systems and modify the access rights appro-priately. This is seen as a major loop-hole, as incidents have been reported of data compromise, hacking or ma-nipulation, thereby causing greater security risk to the organization.Single identity & multifactor ac-cess management systems make it simple for IT teams to get everything in one place. These expose standard API protocols, which are supported by majority of back-office systems, and are based on open standards and protocols. These systems will also work in tandem with Active Directory or LDAP or Email Authentication systems. Transforming the organization with a single system to identity and for access control will reduce the risk of data compromise to a great ex-tent. Multi-factor authentication also makes signing-in more secure, which in-turn avoids a shared password or unintended access scenario.IT strategy has an important role to play with all the business stake-holders, and a secure digital trans-formation will bring about signifi-cant advantage and support to the IT strategy by improving security, en-hancing efficiency and reducing the cost and time taken, hence making organizations focus on core business goals. A well-planned & effectively executed IT strategy can help busi-nesses to become more transforma-tive, effective, efficient and agile. Business will be able to diversify their offerings, uncover new revenue streams, save money, and attract/re-tain customers by making the right IT investments. IT strategy has an important role to play with all the business stakeholders and a secure digital transformation will bring about significant advantage and support to the IT strategy
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