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Formatting Text And Paragraphs

Styles
A style is a format enhancing tool that includes font typefaces, font size, effects (bold, italics, underline, etc.), colors and more. You will notice that on the Home Tab of the Ribbon, that you have several areas that will control the style of your document: Font, Paragraph, and Styles.

Home Tab


Change Font Typeface and Size

To change the font typeface:

Click the arrow next to the font name and choose a font.

Font Typeface

Remember that you can preview how the new font will look by highlighting the text, and hovering over the new font typeface.

Font Preview


To change the font size:

Click the arrow next to the font size and choose the appropriate size, or
Click the increase or decrease font size buttons.

Font Size

Font Styles and Effects
Font styles are predefined formatting options that are used to emphasize text. They include: Bold, Italic, and Underline. To add these to text:

Select the text and click the Font Styles included on the Font Group of the Ribbon, or
Select the text and right click to display the font tools

Font Tools


Change Text Color
To change the text color:

Select the text and click the Colors button included on the Font Group of the Ribbon, or
Highlight the text and right click and choose the colors tool.
Select the color by clicking the down arrow next to the font color button.

Font Color


Highlight Text
Highlighting text allows you to use emphasize text as you would if you had a marker. To highlight text:

Select the text
Click the Highlight Button on the Font Group of the Ribbon, or
Select the text and right click and select the highlight tool
To change the color of the highlighter click on down arrow next to the highlight button.

Font Highlight


Copy Formatting
If you have already formatted text the way you want it and would like another portion of the document to have the same formatting, you can copy the formatting. To copy the formatting, do the following:

Select the text with the formatting you want to copy.
Copy the format of the text selected by clicking the Format Painter button on the Clipboard Group of the Home Tab
Apply the copied format by selecting the text and clicking on it.

Format Painter

Clear Formatting
To clear text formatting:

Select the text you wish to clear the formatting
Click the Styles dialogue box on the Styles Group on the Home Tab
Click Clear All

Formatting paragraphs allows you to change the look of the overall document. You can access many of the tools of paragraph formatting by clicking the Page Layout Tab of the Ribbon or the Paragraph Group on the Home Tab of the Ribbon.

Page Layout Tab

Paragraph Group


Change Paragraph Alignment
The paragraph alignment allows you to set how you want text to appear. To change the alignment:

Click the Home Tab
Choose the appropriate button for alignment on the Paragraph Group.
Align Left: the text is aligned with your left margin
Center: The text is centered within your margins
Align Right: Aligns text with the right margin
Justify: Aligns text to both the left and right margins.

Alignment Buttons


Indent Paragraphs
Indenting paragraphs allows you set text within a paragraph at different margins. There are several options for indenting:

First Line: Controls the left boundary for the first line of a paragraph
Hanging: Controls the left boundary of every line in a paragraph except the first one
Left: Controls the left boundary for every line in a paragraph
Right: Controls the right boundary for every line in a paragraph

To indent paragraphs, you can do the following:

Click the Indent buttons to control the indent.
Click the Indent button repeated times to increase the size of the indent.

Indent Buttons

Click the dialog box of the Paragraph Group
Click the Indents and Spacing Tab
Select your indents

Paragraph Dialog Box


Add Borders and Shading
You can add borders and shading to paragraphs and entire pages. To create a border around a paragraph or paragraphs:

Select the area of text where you want the border or shading.
Click the Borders Button on the Paragraph Group on the Home Tab
Choose the Border and Shading
Choose the appropriate options

Borders and Shading


Apply Styles
Styles are a present collection of formatting that you can apply to text. To utilize Quick Styles:

Select the text you wish to format.
Click the dialog box next to the Styles Group on the Home Tab.
Click the style you wish to apply.

Quick Styles


Create Links
Creating links in a word document allows you to put in a URL that readers can click on to visit a web page. To insert a link:

Click the Hyperlink Button on the Links Group of the Insert Tab.
Type in the text in the “Text to Display” box and the web address in the “Address” box.

Create Links

Hyperlinks Dialog Box


Change Spacing
Asked by Sunidhi Sen | Jun 13, 2012 |  Reply now
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