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The Advantages of Corporate Output Management in 2018
The success of a business depends directly or indirectly on its ability to transfer various documents from their sources to its customers, suppliers, employees and other parties. These documents must not simply arrive, they must arrive at the right place and time, in the right form, and also provided in the right version.
As long as everything runs smoothly, hardly anyone gives a thought to output management. But what happens if your stakeholders are sent inaccurate documents, or none at all?
What happens if your Helpdesk is overwhelmed or your printing costs go through the roof? The myriad of system environments, applications, data and paper formats, devices, and document types which exists in most businesses and grew together with the business, complicates the secure and efficient output of documents.
If cost should also play an important role, a corporate output management solution is the only alternative. But what is that, exactly? The term corporate output management encompasses all the demands and obstacles that come with the company-wide distribution of your documents and information.
SEAL Systems in Phoenix, Arizona is providing all businesses within the United States and Canada the very best Corporate Output Management solution that makes this easy.
Consider the Advantages
An output management system does more than simplify, stabilize, accelerate print processes and make them more cost-efficient for your business. It can take on a crucial role in the optimization of whole business processes connected to document distribution and output.
Support for your support. Modules for device and driver management as well as device and job monitoring revolutionize your administrators’ and your Helpdesk staff’s printing work.
Significant savings and more efficient work in support cases are guaranteed. Reduction in IT complexity. An Output Management System takes over all print tasks previously done over a string of single solutions, manufacturer-specific products and self-programmed solutions.
Always available. Corporate Output Management’s sophisticated load distribution and failover mechanisms guarantee permanent availability of all critical output servers and devices.
Systematic optimization of your entire document output. An output management system delivers complete and detailed input for your accounting, incident, asset and fleet management systems, and creates a previously unachieved cost transparency for all your company’s print processes.
Promotion of Green IT. With electronic distribution, cost and use-specific printer configurations and secure & pull printing, you significantly lower your company’s paper consumption. Successful fleet management allows for an optimal use of your fleet of machines.
Independence from hardware manufacturers. You have all of the advantages and features of a COM platform adapted to your system environments, independent of your machines’ models and manufacturers. Reduce single solutions and being tied to expensive exclusive contracts with manufacturers and protect your investments.
“With the SEAL Systems process the printing of maintenance orders became a single-step process instead of an hours-long chore.” Mercedes Benz U.S. International Inc.
SEAL SYSTEMS CORPORATE OUTPUT MANAGEMENT: AUTOMATING DOCUMENT PUBLISHING AND SECURITY
A robust Output Management solution can reduce the time and cost required to manage document publishing as well as increase the security of valuable corporate information. Corporate Output Management includes: centralized print device management, the ability to incorporate mobile devices, document security and automated assembly, incorporating required electronic signatures, watermarks and stamps along with batch file conversion.
Centralized Print Device Management
Most enterprises have hundreds if not thousands of print devices. These devices are spread throughout different buildings, sites, cities, states and even countries. The corporate publishing environment often includes multiple device manufacturers with different print formats. Adding to this complexity is the need to introduce mobile devices. SEAL Systems can provide a company with a centralized device management solution that is device agnostic, includes alerts, print history and makes adding and removing devices easier.
Automated Document Security
Documents are a valuable corporate resource. They represent thousands of work-hours, generations of knowledge and millions in investment. Documents often contain proprietary and competitive information. Documents can also represent a liability to any company. The loss or theft of important documents can lead to reduced revenue or worse. SEAL Systems helps companies secure their documents through encryption, PIN and OCR based publishing, historical print data and automating the signature process.
Learn also more about the vritual data room option for a secured sharing of highly-sensitive and confidential data, and what are the salient features and benefits of the most trusted data room in the market today.
Document Compliance
ISO, FDA, FAA, DOD, DOE, REACH, RoHs, ITAR all require corporations to provide evidence that documents are secure, up to date and meet specific regulatory requirements. Failure to manage documents in the specified manner can result in delays in product launches or interfere with timely payment and product delivery processes. SEAL Systems streamlines the compliance process by automating the necessary signatures, stamps, watermarks and metadata required to meet compliance standards.
Automated Assembly of complex Documents
Production orders, maintenance work orders, technical publications, purchase orders, RFPs and other documents often incorporate different document types and formats that may reside in various systems. Gathering, compiling and creating one cohesive document can take weeks. SEAL Systems automates this time-consuming task by automatically creating a single format document. The end result is a professional document that can include a title page, table of contents and 3-D PDF.
Batch File Conversion
SEAL Systems provides an enterprise with an automated batch file conversation process. Whether it is moving files from a native format to PDF/A for long term storage or to a neutral format for distribution, we can make this a seamless process.
Partners
SEAL Systems is proud to partner with SAP, Siemens PLM (Teamcenter), PTC (Windchill) and Dassault Systems (Enovia and Solidworks). We have helped companies extend the functionality of these systems into the document management environment since 1989.
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